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Đã có 4 lý do để chuyển sử dụng từ Gmail sang Outlook.com?
Takeaway: Microsoft’s Gmail competitor has finally arrived. You might be surprised to learn that it brings some useful innovations to webmail. Here are the big four.
Microsoft now has a big-time Gmail competitor. Before you chuckle and say “that only took eight years,” keep in mind that Gmail is largely the same product that Google launched in 2004 — with some nice incremental tweaks to improve the user interface.
Microsoft wants to inject some innovation into webmail again — and it looks like they may have pulled it off. On Tuesday, the company unveiled Outlook.com, which is both its successor to Hotmail as well as its enhanced webmail for individual business professionals. It draws on Hotmail, Microsoft Exchange, and the Metro UI from Windows Phone 7 and Windows 8.
Based on my look at the working preview of Outlook.com that Microsoft has already released into the wild as well as an interview with one of Microsoft’s product leads on Outlook.com, I think there are four reasons why some users — especially professionals — will be legitimately tempted to make the switch from Gmail.
1. Automatic folders
The best new innovation in Outlook.com is what I like to call its “automatic folders” feature. The system attempts to smartly sort some of your mail for you by automatically creating virtual folders for common stuff like email newsletters, Facebook and Twitter alerts, and other repetitive messages that can end up burying more important emails from human beings you actually need to correspond with. Obviously, since this is run by an algorithm, there will certainly be some false positives and negatives and you might have to tweak it, but I like the low-touch nature of this feature. Microsoft has also tried to streamline the process of setting up your own inbox rules as well in Outlook.com.
In his blog post about the new service, Microsoft’s Chris Jones summed up the feature. “Outlook.com automatically sorts your messages from contacts, newsletters, shipping updates, and social updates,” wrote Jones, “and with our Sweep features you can move, delete and set up powerful rules in a few, simple clicks so you can more quickly get to the email you really want.”
Another mail management feature that I like in Outlook.com is that you can hover over a message and get a set of actions to delete the message or flag it as important or sort it to a folder — and you can even customize the functions you want to see on the hover-over.
2. Mobile experience
The biggest benefit that Microsoft has in designing a new webmail service in 2012 is that it can optimize it for today’s intensely-mobile world.
“The way people do mail on their mobile phone tends to be a little different,” said Brian Hall, General Manager of Windows Live and Internet Explorer. “They don’t do as much mail management.”
With that in mind, Microsoft used the automatic folder feature as its way of helping organize and prioritize users’ inboxes in a way that can work in virtually any type of desktop or mobile email client.
“Most people on a phone or tablet use the native mail client,” said Hall. “In those instances you want to make sure you work with any inbox. It’s a different approach than Priority Inbox from Google because they have to go create clients for mobile or else it breaks Priority Inbox.”
Hall also stressed that Microsoft is focused on delivering an excellent mobile web experience. In fact, the company is so focused on the native client and mobile web experience of Outlook.com that it doesn’t currently have plans to build an app for Microsoft’s own Windows Phone 7. ”It works beautifully with the native client,” said Hall.
On the other hand, he said they are working on an Android app, because “Android devices are less likely to have an Exchange ActiveSync client.”
3. Privacy protection
One of the creepiest parts of Gmail has always been the fact that it does text-mining on your emails and uses that information to surface targeted ads. That’s the price you pay for unlimited storage and a free service. For example, if you’re emailing back-and-forth with a family member about a trip to go hiking, Gmail will simultaneously surface text ads for things like Rocky Mountain vacations, hiking boots, and protein bars. While these ads are generally unobtrusive and occasionally even useful, it still freaks out some people to realize that Google is essentially “reading their mail.” This is especially true for business professionals and others who use email to transmit potentially valuable or sensitive information.
Capitalizing on this uneasiness, Microsoft is promising that Outlook.com will not do text-mining on your inbox, while still offering its service for free and with “virtually unlimited storage.”
“We don’t scan your email content or attachments and sell this information to advertisers or any other company, and we don’t show ads in personal conversations,” Jones stated.
That doesn’t mean Outlook.com won’t have ads. There are right-column ads on the main inbox screen, but there aren’t ads on individual messages. Also, I’m sure these ads are going to be targeted based on what Microsoft knows about you in general, just not on the content of your individual messages.
4. Social integration
One of my favorite plug-ins for Gmail is Rapportive, which fills the right column in Gmail with contact information about the person you’re emailing. It draws that information from LinkedIn, Twitter, and Facebook (once you’ve logged in to those services) and will even show you the LinkedIn job title and latest status updates from the contact you’re emailing.
Microsoft has taken this kind of functionality and built it directly into Outlook.com, filling the right column of its message screen with this same kind of social contact data, but displaying it in a little bit simpler, cleaner way that follows the Metro UI style. Outlook.com doesn’t appear to show quite as much data as Rapportive.
However, Microsoft has taken social integration a step further. You can not only view people in your social networks from within Outlook.com and see their latest updates, but from the “People hub” you can also respond to status updates on Twitter and write on someone’s Facebook wall, all directly from Outlook.com. You can also do Facebook chat within Outlook.com. The instant messaging functionality itself is another strong feature of Outlook.com. The implementation is certainly better integrated and more usable than GTalk in Gmail.
Bottom line
Hall said Microsoft was focused on several key priorities in Outlook.com: ”Clean UI, design for tablets and all devices, connected with the services you actually use (Twitter, Facebook, LinkedIn), works great with [Microsoft] Office and SkyDrive, and actually prioritizes your privacy.”
Before I took a look at Outlook.com, I couldn’t imagine that there was much Microsoft could do to innovate in webmail, and I expected it to feel like a desperate late attempt to make Hotmail relevant by copying Gmail. While Outlook.com is definitely aimed squarely at Gmail, I was surprised at how fresh it feels. There’s some really useful innovation in there, and I think it’s really smart for Microsoft to go after Google on privacy. It means Outlook.com won’t be nearly as powerful of a money-maker as Gmail, but it could build some needed goodwill from users.
I also like that Microsoft isn’t afraid to admit that this is aimed directly at stealing some of Gmail’s thunder. Hall said, ”If you’re a heavy Google Docs or a Google+ user, then Gmail is probably for you. Otherwise, if you use Facebook, Twitter, LinkedIn, and Office, then Outlook [dot com] is better.”
That’s an ambitious claim. And it may just have some legs.
Mobile access to Live@edu email account
These is a general guide to accessing your live@edu email account on mobile devices using Exchange ActiveSync. Different models and operating systems may vary slightly, but you’ll still need to enter the same details.
Before you begin, you must be connected to Internet.
Windows Mobile
- Scroll down to the Settings option from the main apps list.
- Select Email and accounts.
- Select Add an account.
- Select Outlook (Exchange and Outlook Web App).
- Enter your Live@edu email address e.g. a.b.ccccccc@wlv.ac.uk and your password for Live@edu.
- Select Sign in.
- This will fail and you’ll be asked to check your information and try again. Leave the Domain blank and select Sign in again.
- Select advanced.
- Make sure your username is your full email address including @wlv.ac.uk.
- Enter the Server name: m.outlook.com.
- Make sure SSL encryption is turned on.
- Choose Sign in again.
- Your account is now created and you’ll see an Outlook link on your home screen.
iPhone / iPad / iPod
- Go to Settings.
- Choose the option Mail, contacts & calendars.
- Under accounts section, choose Add Account.
- Choose the Microsoft Exchange option.
- Complete the following fields:
- E-mail – your Live@edu email address e.g. a.b.ccccccc@wlv.ac.uk
- Domain – leave blank
- Username – Your full email address including @wlv.ac.uk
- Password – Your password for Live@edu
- Description – Can be anything you like such as WLV Live Account
- Click Next.
- If it says “Cannot verify server identity. Would you like to continue anyway?” reply “Continue”. This may happen more than once.
- At some point an extra field will appear, labelled Server. In this field you need to enter m.outlook.com and click Next.
- Afrer more verifying, you will be asked to choose the data you wish to sychronise with your mobile device. Then select Save.
Android – HTC
- Go to Menu > Settings.
- Select Accounts and sync
- Select Add account
- Choose Exchange Activesync.
- Choose Manual Setup.
- Complete the following fields
- Your Live@edu email address – e.g. a.b.ccccccc@wlv.ac.uk
- Server Address – m.outlook.com
- Domain – Leave blank
- Username – Your full email address including @wlv.ac.uk
- Password – Your password for Live@edu
- Make sure SSL encryption is turned on.
- Select Next
- Select the data you wish to Synchronise from the server.
- Select Finish Setup
Android – non-HTC
- Go to Menu > Email
- If you’ve already got an account,
- go to Menu > Accounts
- go to Menu > Add Account
- Enter your Live@edu email address – e.g. a.b.ccccccc@wlv.ac.uk
- Enter your password – Your password for Live@edu
- Choose Manual setup
- Enter the following details:
- Domain\Username – Your full email address including @wlv.ac.uk
- Password – Your password for Live@edu
- Server – m.outlook.com
- Make sure SSL encryption is turned on.
- Select Next
- Select the data you wish to Synchronise from the server.
- Select Finish Setup
Blackberry Curve
- Go to Setup > Email Settings
- Select Add in Email Accounts
- In Email Setup select Other then Next
- Enter your Live@edu email address – e.g. a.b.ccccccc@wlv.ac.uk
- Enter your password – Your password for Live@edu then select Next
- Select I will provide the settings and Next
- Select POP/IMAP and Next
- Make sure your email address and password are displayed then scroll down
- Enter the Email server: outlook.com
- The User name is the same as your email address
- Select Next, and you should see an Account Setup Confirmation screen
Accessing your Live@Edu Baruchmail.Cuny.Edu e-mail account on your mobile device or laptop (New Outlook Live settings)
Microsoft has created a web-site for Outlook Live customers that provides answers to questions pertaining to Outlook Live. Please visit help.outlook.com for answers to your commonly most questions.
On this page you will find the settings for POP, IMAP, SMTP and Activesync. Also we have provided instructions for setting up your e-mail account on your mobile device, Outlook Client as well as links for additional support.
The first step is to log into your Live@Edu Baruchmail.Cuny.Edu e-mail account via the web. Once logged into your e-mail account, click on Options and then click on See All Options.
In the middle of the page, click on settings for POP, IMAP, and SMTP access…
Here are the settings that will be displayed:
Use these settings to access your e-mail using POP, IMAP, or SMTP.
POP setting
Server name: pod51019.outlook.com
Port: 995
Encryption method: SSL
IMAP setting
Server name: pod51019.outlook.com
Port: 993
Encryption method: SSL
SMTP setting
Server name: pod51019.outlook.com
Port: 587
Encryption method: TLS
Active Sync server setting: m.outlook.com
Microsoft has provided step-by-step instructions on how to configure your e-mail client here: help.outlook.com/en-us/140/cc875966.aspx On this main page click on e-mail set-up help wizard and from the drop down arrow, select the e-mail client you need assistance with. We have provided below a few popular links.
Microsoft Outlook 2010 (PC) set-up instructions, click here.
Microsoft Outlook 2011 (MAC) set-up instructions, click here
Microsoft Entourage 2008 (MAC) set-up instructions, click here
Apple Macintosh Mac Mail set-up instructions, click here
Here is a list of the more popular devices:
Apple iPhone, iPad, or iPod touch
or here are the full steps for Apple devices:
- Tap Settings > Mail, Contacts, Calendars > Add Account.
- Tap Microsoft Exchange.
- You don’t need to enter anything in the Domain box. Enter the information requested in the Email, Username, and Password boxes. You need to enter your full e-mail address in the Email and Username boxes (for example, firstname.lastname@baruchmail.cuny.edu). Your username is your FULL e-mail address.
- Tap Next on the upper-right corner of the screen. Your Apple device will try to find the settings it needs to set up your account
- If your Apple device can’t find your settings, you’ll need to manually enter your server name into the server field. The server name is: m.outlook.com Enter the server name and click Next.
- Choose the type of information you want to synchronize between your account and your device, and then touch Save. By default, Mail, Contacts, and Calendar information are synchronized.
or here are the full steps for Blackberry
- From the BlackBerry home screen, click BlackBerry Setup > Set up Internet E-mail > Add An Email Account.
- Type your e-mail address and password, and then click Next.
- Your BlackBerry will try to set up your e-mail account automatically. If setup completes successfully, skip to the next step. If your e-mail account can’t be configured automatically, do the following:
- Click I will provide the settings to add this email account.
- Scroll down, and then click Next.
- Select Internet Service Provider Email (POP/IMAP), and then click Next.
- Type your full e-mail address for your user name (for example, firstname.lastname@baruchmail.cuny.edu).
- Scroll down and type the name of your e-mail server. Please enter information provided at the top of the page for POP or IMAP.
- Click Next.
- Enter the name of the outgoing server. Please enter information provided at the top of the page for SMTP settings.
- Click OK to complete the setup.
or here are the full steps for Android tablets:
- From the Applications menu, select Email. This application may be named Mail on some versions of Android.
- Type your full e-mail address, for example firstname.lastname@baruchmail.cuny.edu, and your password, and then select Next.
- Select Exchange account. This option may be named Exchange ActiveSync on some versions of Android.
- Enter the following account information and select Next.
- Domain\Username���Type your full e-mail address in this box. If Domain and Username are separate text boxes in your version of Android, leave the Domain box empty and type your full e-mail address in the Username box.
- Password���Use the password that you use to access your account.
- Exchange Server���Use the address of your Exchange server. Please enter m.outlook.com
- As soon as your phone verifies the server settings, the Account Options screen displays. The options available depend on the version of Android on your device. The options may include the following:
- E-mail checking frequency���The default value is Automatic (push). When you select this option, e-mail messages will be sent to your phone as they arrive. We recommend only selecting this option if you have an unlimited data plan.
- Amount to synchronize���This is the amount of mail you want to keep on your mobile phone. You can choose from several length options, including One day, Three days, and One week.
- Notify me when e-mail arrives���If you select this option, your mobile phone will notify you when you receive a new e-mail message.
- Sync contacts from this account���If you select this option, your contacts will be synchronized between your phone and your account.
- Select Next and then type a name for this account and the name you want displayed when you send e-mail to others. Select Done to complete the e-mail setup and start using your account.
Tip: You may need to wait ten-to-fifteen minutes after you set up your account before you can send or receive e-mail.
Windows Phone and Windows Mobile (non 6.5 version)
Windows Phone and Windows Mobile (version 6.5)
or here are the full steps for Windows Mobile (non 6.5)
- Tap Start > Messaging > Setup E-mail.
- Enter your e-mail address and password, and then tap Next.
- Make sure the check box Try to get e-mail settings automatically from the Internet is selected, and then tap Next.
Your mobile phone will try to get settings from the Internet automatically. If this fails, tap Next. Otherwise go to step 8. - For Your e-mail provider, select Exchange server, and then tap Next twice.
- Enter your e-mail address (for example ,firstname.lastname@baruchmail.cuny.edu), and then tap Next.
- Tap in the Server box and enter your server name and then tap Next. Server name is m.outlook.com
- Enter your user name and password, and then tap Next. Your user name is your complete e-mail address (for example, firstname.lastname@baruchmail.cuny.edu).
- Select the check boxes for the types of items you want to view on your device, and then tap Finish.
or here are the full steps for Windows Mobile (6.5)
- Tap Start > Messaging > Setup E-mail.
- Enter your e-mail address and password, and then tap Next.
- Make sure the check box Try to get e-mail settings automatically from the Internet is selected, and then tap Next.
Your mobile phone will try to get settings from the Internet automatically. If this fails, tap Next. Otherwise go to step 8. - For Your e-mail provider, select Exchange server, and then tap Next twice.
- Enter your e-mail address (for example, firstname.lastname@baruchmail.cuny.edu), and then tap Next.
- Tap in the Server box and enter your server name and then tap Next. Server name is m.outlook.com
- Enter your user name and password, and then tap Next. Your user name is your complete e-mail address (for example, firstname.lastname@baruchmail.cuny.edu).
- Select the check boxes for the types of items you want to view on your device, and then tap Finish.
